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Parent/Guardian
Notification Policy
The IUP student handbook, The Source,
indicates that a student's parents/guardians may be
notified of an Informal Resolution Conference (IRC), administrative hearing or
judicial board outcome as a disciplinary sanction
unless the student is twenty-one (21) years of age
or older or if the student presents documentation to
demonstrate financial independence (as defined in
section 152 of the Internal Revenue Code). The
implementation of this sanction is defined by the
following practices of the Office of Housing and
Residence Life and the Office of Student Conduct:
Informal Resolution Conferences and Administrative
Hearings:
It shall be standard procedure for the
parents/guardians of a financially dependent student
under the age of 21 years to be notified of
disciplinary decisions in informal resolution
conferences and administrative hearings when the
student has been found in violation of one or more
policies and placed on a sanction of Disciplinary
Probation or above, and/or when the student
is found in violation of any alcohol policy.
Only the Associate Director of Residence Life
(residential students) or the Director, Center for
Student Life (off campus students) may grant
an individual exception to this practice.
To be considered for an exemption from this
practice, the involved student must submit a letter
to the Associate Director of Residence Life or the
Director of the Office of Student Conduct in which
s/he specifically explains why parent/guardian
notification will result in significant harm to
him/herself.
Judicial Board Hearings:
It shall be standard procedure for the
parents/guardians of a financially dependent student
under the age of 21 years to be notified of
disciplinary decisions in all judicial board
hearings where the student has been found in
violation of one or more policies and placed on a
sanction of Disciplinary Probation or above, and/or
when the student is found in violation of any
alcohol policy.
A judicial board may make an individual exception to
this practice, if the Board can demonstrate that
such notification would result in significant harm
or hardship to the student. The rationale for any
exception to parent/guardian notification must be
documented clearly in the student's disciplinary
file and shall be subject to the approval of the
Associate Director of Residence Life (residential
students) or the Director, Center for Student Life (off campus students).
Responsibility for Proof of Status:
In an Informal Resolution Conference
The Graduate/Residence Director or other adjudicator
is responsible for requesting proof of age and
financial status in the informal resolution
conference. If a student is under 21 and
financially dependent upon his/her
parents/guardians, the Graduate/Residence Director
or other adjudicator will notify parents/guardians
of the student’s disciplinary sanction by sending a
copy of the IUP IRC Disciplinary Record/Hearing
Waiver and a cover letter to the student’s permanent
address.
In
an Administrative Hearing or Judicial Board Hearing
The student shall be informed in his/her
"notification of hearing" letter from the Office of
Student Conduct that his/her parents/guardians will
be automatically notified of any judicial sanction
of Disciplinary Probation or above, or of any
sanction resulting from an alcohol policy violation,
which results from an administrative or judicial
board hearing unless s/he provides proof of
financial independence and/or age (21 or older) at
the time of the hearing.
Responsibility for Timely Notification:
Parent/guardian notification shall be provided in
written form by mailing a copy of the student's
judicial decision letter or IUP IRC Disciplinary
Record/Hearing Waiver to his/her permanent address,
along with a standard explanatory cover letter.
This notification shall correspond with the time
that the decision is conveyed to the student, prior
to the conclusion of the appeal period. The
Graduate/Residence Director, hearing officer, or
judicial board chairperson is responsible for
ensuring that parent/guardian notification occurs
according to this time frame.
For more information on the IUP judicial process,
see
the student code of conduct,
located in The Source.
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