A recognized organization desiring to show a film must first schedule a university facility through the proper scheduling office.  The organization is expected to comply with the policy for scheduling university facilities.  A copy of this policy is available from the Scheduling Office or the Center for Student Life.  It is also listed in this publication.

The organization shall, at least fifteen work days before using the scheduled facility, register that date and the proposed film title on the Master Calendar in the Center for Student Life, 102 Pratt Hall.  The first organization to log the film title shall have priority in scheduling the film.  A copy of the completed scheduling form shall be presented at this time for sign-off by the director of Center for Student Life or his/her designee, or such registration is not confirmed.  A copy of the confirmation from the film distributor may also be requested.

Personnel trained by the Center for Student Life are the only ones permitted to operate projection equipment in university facilities.  Arrangements for trained personnel must be made through the Center for Student Life at the time the film is registered.

Box office personnel must be secured through the Center for Student Life.  The personnel will assist in the enforcement of university regulations and the collection of all monies.  They will also prepare the attendance report for signature by a member of the sponsoring organization and the director of Center for Student Life or his/her designee.

All organizations showing a film rated "X" by the Motion Picture Code and Rating Administration shall advertise that no individual under seventeen years of age will be admitted.  Notification of this fact shall be posted at the entrance at the time of the showing.  An organization should request the proper identification to be shown at the door.  The organization must comply with all appropriate statutes governing the Commonwealth of Pennsylvania, which are on file in the Center for Student Life.  The organization has the responsibility to enforce this admission policy.

Admission to on-campus film showings is limited to IUP faculty, students, staff, and their guests.  Appropriate identification should be required at the door.

At least one identified member of the sponsoring organization must be present at all times during the showing of the film.

All advertising must include the name of the film, where it is being shown, the show date(s) and time(s), admission charge(s), MPAA rating, and the name of the sponsoring organization.  Generally, off-campus advertising is prohibited by film distributors.  In cases where off-campus advertising is desired, approval is needed from the director of Center for Student Life or his/her designee in writing.  Written permission from the film distributor for such advertising may be required.

All projector and personnel fees must be paid by the sponsoring organization.  Projector rental fees are $7 per running hour in Fisher Auditorium and $3 per running hour in Pratt Auditorium (if TEN projectors are used).  Projectionist fees are $17.50 per show in Fisher Auditorium, with a minimum of $35 per night, and $12.50 per show everywhere else, with a minimum of $25 per night.  Box office personnel are paid minimum wage by the hour.  Arrangements to pay all fees must be made with the director of Center for Student Life or his/her designee prior to the showing of the film.  The Student Cooperative Association, the projectionist, and the university will not be responsible for films not picked up the night of the final showing.

Failure to follow this policy may result in forfeiture of the use of university facilities.  The Center for Student Life will determine and notify the proper scheduling office and the organization of such forfeiture.  If forfeiture results, the group may ask the vice president for Student Affairs or his/her designee to review the decision.