HOW TO REQUEST AN OFFICIAL TRANSCRIPT

Students can request official transcripts in several ways. If on campus during business hours, the student can go to the Registrar's Office in Clark Hall and complete a transcript request form. It only takes a minute to complete, and the student is assured that the request is expeditiously received. Beginning August 26, 2002, there will not be any charge to students for ordering official transcripts which require routine processing.  However, there will be a maximum daily limit of SEVEN (7) official transcripts that can be requested.  Any special handling requests can also be made at that time, and special handling requests will have fees assessed. When in the Registrar's Office in person, the student can pay for any special handling requests with cash, check or a credit card. The Registrar's Office is open Monday through Friday, 8 am until 5 pm.

If the student is away from the IUP campus, the student can mail or fax a written request to the Registrar's Office.

You may print out and complete the Request Form or simply provide the following information within your request: 

• Student's Name (include any previous names from time student began coursework at IUP)
• Student ID number
• Date of Birth
• Dates of attendance at IUP
• Your return address and a daytime phone number where you can be reached
• The number of transcripts requested
• Name, title, and address of person to whom each transcript is to be sent
• Indicate whether any special handling is to be done in the transcript processing
• When having multiple transcripts mailed to you, indicate if they should be placed in separate, sealed envelopes.
• The student's handwritten signature MUST appear on the request
• For mailed requests, enclose a check, payable to "IUP" to cover the cost of any special handling fee
• Faxed requests MUST contain credit card information if special handling is requested (FAX or RUSH Service). Include the cardholder's name, card number, the 3-digit pin number on the back,  expiration date, and type of card (Visa, Master Card, and Discover are accepted).  If the address on the credit card is different  than your return address, this credit card zip code must be included.

                Special handling fees:  
                        RUSH Service Fee (RUSH transcripts are mailed the next business day from receipt of the request) =  $4.00 per complete order of transcripts placed at any one time.
                        FAX Service Fee (Fax transcripts are unofficial, and are a rush status.  The Registrar's Office places an official transcript in the mail to follow the faxed transcript) = $4.00 per individually faxed transcript + $4.00 RUSH Service Fee (See RUSH Service Fee listed above.)  

• RUSH requests must be received in the Registrar's Office by 3:00 P.M. in order to be mailed the next business day.  
• RUSH fees are applied only once per request.
• All FAX Transcripts are handled as RUSH requests.

Through compliance with federal regulations regarding confidentiality of educational records, the Registrar's Office WILL NOT process requests made over the telephone, by e-mail, or by anyone other than the student whose transcript is being requested.

The address for the Registrar's Office is Clark Hall, 1090 South Drive, IUP, Indiana, PA 15705. The office fax number is (724) 357-4858. For questions, the office telephone number is (724) 357-2217.

Read this disclaimer.

Maintained by Mary Beth Partridge <m.b.partridge@iup.edu>
Last Modified on Thursday January 31 2008