Policies and Procedures

Faculty and Staff FAQs
Student FAQs

Faculty and Staff Frequently Asked Questions

When are paychecks distributed?

Faculty and Staff are paid on a bi-weekly basis. Payment for work is actually made two weeks after the pay period ending date. For example, payment received on 5/31/02 was actually earned during the 5/4/02  through 5/17/02 period.

How do I receive payment?

Paychecks or Statements (for direct deposit) are distributed by the Faculty and Staff Payroll Services Department on each pay day to persons designated to pick-up checks/statements for each department.

I have received a faculty teaching contract and a letter indicating that I need to contact the Payroll Office. What do I need to bring with me?

If you have never been on the IUP payroll, you will need to bring your social security card and a form of photo identification (such as a driver's license). If your contract is for 50% or more for the entire academic year, you will be asked to complete retirement, hospitalization, life insurance, and other benefit forms.

What was the number that I claimed as exemptions on my W-4?

The Faculty and Staff Payroll Services Department can tell you the number of exemptions currently claimed on your W-4, and assist you in making adjustments to the number of exemptions claimed. If you owed more on your Federal Tax Return than you wanted to, you can reduce the number of exemptions or add an extra deduction for a specific dollar amount from each paycheck.

Student Frequently Asked Questions

International Student Questions

If I am not eligible for Federal Work Study, is other on-campus employment available to me?

Students not eligible for federal work-study can seek employment in offices that have University employment or grant funds available for students. Graduate Assistants and Teaching Associates are authorized through the Graduate School. Graduate Directors and Resident Assistants are hired through the Office of Housing and Residence Life.

How often are students paid?

Biweekly.

Can my pay be directly deposited, and when is pay available?

Any student who has an account with any bank can have his/her pay deposited. Pay deposited into the student's bank is available at 5:00 AM on payday.

Can I get a second campus job?

Undergraduates are not permitted to work for more than one employer on campus. Graduate students must meet the criteria of the Graduate Dual Employment Policy. Each graduate student is evaluated on an individual basis to determine if he/she is eligible for dual employment. A second job should not be accepted prior to eligibility being determined by the Student Payroll Services office.

Can I work during a break?

Students can work to a maximum of 40 hours per week during non-class periods of at least one week. The exception is the week of fall and spring registrations, when students can also exceed 20 hours.

Am I eligible for student employment if I am not attending classes?

Students are required to complete an Intention to Enroll form in the Student Payroll Services office. The student must have the intention of returning to school on at least a half-time basis in the session following the period of non-enrollment. Students are not permitted to request two back-to-back periods of non-enrollment and continue employment on the student payroll.

Why am I required to present an original Social Security card? Where can I get a new one?

Student payroll is required to issue all pay and W-2 forms in the exact name and social security number as on file at the Social Security Administration. A penalty can be issued to the employee or employer if tax information is reported inaccurately. A new card can be applied for locally at the Social Security Administration office,  Suite 310, 1265 Wayne Ave., Indiana, PA.

Where do I pick up my paycheck or direct deposit stub?

Once all paperwork has been completed, paychecks and stubs are delivered to the employing department on the afternoon of payday.

What is the wage pay rate?

All students are paid the prevailing minimum wage. Graduate students are currently paid $6.00 per hour. Graduate directors, graduate assistants, teaching associates, resident assistants, and grant employees are paid an hourly or biweekly salary or stipend as determined by the program by which they are employed.

International Student Frequently Asked Questions

Am I eligible to work on campus?

Authorization to work on campus is determined by the office of Immigration Services, and is verified by Student Payroll Services by visa type.

Am I exempt from Social Security taxes? Federal Income taxes? State and local income taxes?

Deduction or exemption of social security taxes is determined by visa type. Exemption from federal income tax is determined by country of residence. State and local taxes are deducted for your local address while you are enrolled at IUP. Non-resident aliens are required to file income taxes. International students are issued a W-2 or 1042S form depending on tax deduction.

Can I be paid if I don't have a social security number?

No. Pay cannot be issued until your original social security card has been presented to Student Payroll Services. The student identification number listed on demographics at the Registrar's office is changed to the social security number. The form to change this number is available at Student Payroll.

Can I continue to work if my visa expires?

No. Assistance to extend an expiration date for a visa is provided by the International Services office. Students cannot continue to work and be paid until proof has been presented that Immigration has renewed the passport.