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Financial
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How do I know what expenses have been charged against my cost center and what my current balance is? You may contact any accountant from the Financial Operations office directly, or you may view the account balances using the SAP System. SAP enables you to view your current account balances and account transactions for the current and previous fiscal years. To gain access to this system, please contact the Financial Accounting Office at x7-7701. I am trying to access the Web Reports and I am being told "Invalid Username." What should I do? Enter your username again using IUPMSD\username and your network password. How do I transfer budget from one cost center to another or from one budget pool to another within a cost center? Send an e-mail message or a memo to the accountant responsible for your particular cost center. Indicate in the message the amount of the transfer, the cost center and commitment item the budget is to be taken from, the cost center and commitment item the budget is to be given to, and a brief explanation as to why the transfer is necessary. Who is the accountant assigned to help me with my cost center? Call anyone in the Financial Operations office, tell him or her your cost center, and ask him or her to transfer your call to the responsible accountant. You may call that accountant directly for future assistance. Can I transfer budget into my Federal Work Study commitment item (510591) from any other commitment item? Yes, there are no restrictions on transferring budget into your Federal Work Study commitment item. Can I transfer budget from my Federal Work Study commitment item (510591) to the Federal Work Study commitment item of another cost center? The only restriction on transferring Federal Work Study budget between cost centers is that the receiving cost center cannot be an auxiliary (cost center that begins with 4021,4022,4023,4024, and 4025) or a restricted fund (cost center/wbse that begins with 403). Can I transfer budget from my Federal Work Study commitment item (510591) to other commitment items? Yes, but only to the extent that budget from other commitment items have been previously transferred into your Federal Work Study commitment item (510591). How do I change the title, responsible person or signature on a cost center? Send an e-mail message or a memo to the accountant responsible for that particular cost center and the changes will be implemented. I just received notification that my grant has been approved. How do I have access to the money? A wbse (Work Breakdown Structure Element) will be established for your award and the approved budget will be posted to the wbse. You will receive a memo informing you of the wbse number and identifying a specific accountant in the Grant and Special Fund Accounting department who will serve as your primary contact for financial management assistance on your grant. You should use this wbse when initiating any spending for grant purposes. I see the need for a change in the approved budget of my grant. What should I do? Depending on the specific terms and conditions of your award, you may need to receive funding source approval on budget revisions. The Grant Accountant responsible for your project will assist you with determining the need for formal written approval and acquiring such approval. I'm trying to complete the financial report for my grant project. Can you help? The Grant Accountant assigned to you will complete all required financial reports, requests for reimbursement on your project, and coordinate the submission of all reports. As the Project Director, you are responsible to complete any required narrative and program reports. I have money to deposit into my designated cost center (cost centers that begin with 4012,4013, or 4016) . What should I do with it? Mark your cost center clearly on all funds (checks) to be deposited or on an accompanying memo. Take the funds directly to the General Accounts Receivable Office in Clark Hall. Please wait for a written receipt. The Accounts Receivable staff will deposit your funds and record the revenue in your cost center. You will then receive an allocation in your cost center which enables you to spend the funds. What is the mileage rate I should use on my travel voucher to calculate my reimbursement when I use my personal vehicle for IUP business? The current mileage rate is $.485 per mile (for travel after February 1, 2007). Refer to the web site or call the Travel Office at x7-7999 for additional assistance. When is the next time IUP checks will be printed? In general, checks paying vendors and reimbursements to IUP employees are printed daily Monday through Friday. Checks paying refunds to students are printed Tuesday mornings and Thursday mornings. This schedule may be interrupted due to holidays and varying work load requirements. What is the charge to my cost center for each telephone line? Approximately $ 14.00 per month per line. Revised September 2007 |
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