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Tuition and Fees

Forms Available:

Ö Direct Deposit
Ö Tuition Waiver
Ö Federal Tuition
    Assistance
    for Military
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(PA National Guardsmen)
Ö Educational
    Assistance
    Program
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    Students
(Army Reservists)

IUP Refund Policy
Adjustments and Refunds

• Fall/Spring Refund Policy
• Summer Refund Policy
• Cancellations
• University Withdrawal
• Course Reduction
• Residence Hall/Dining Hall Contracts
• Other Provisions
• Financial Aid Refund Distribution Policy
• Direct Deposit Form for Financial Aid Refunds

IUP Refund Policy

Fall/Spring

The university employs faculty, assigns residence hall space, and arranges for dining services in advance of each term based on the number of students who plan to enroll.  Any student who withdraws from the university creates vacancies that may not be filled and incurs obligations for compensation and services that must be honored.

The refund policy at Indiana University of Pennsylvania applies to all students enrolled in programs for credit at the university, its branches, the Regional Police Academy, and Academy of Culinary Arts, both full-time and part-time. 

I.        Current Semester Cancellation – Students who registered and/or prepaid and decide not to attend prior to the first day of classes are considered canceled and are entitled to a 100% reduction of semester charges less applicable advance deposits, installment payment enrollment fee, and placement testing fee.  Students must notify the Bursar of their intention to cancel in writing.  The Bursar will forward to the Registrar’s Office a listing of the cancellation notice and the Registrar will cancel the student’s registration and notify the appropriate university offices.  A student who uses university residence halls and/or dining services prior to the start of the current semester and then cancels will forfeit an amount equal to the number of days of services received plus the full amount of any advance deposit payment.

II.      Total University Withdrawal from the Current Semester – All students who register for classes (both full- and part-time) and then decide to totally withdraw after the first day of classes must do so in writing through the Advising and Testing Center (undergraduate) or the Graduate School and Research Office (graduate).  The official withdrawal date will be based on the student’s documented last date of attendance.  A student is considered to have begun the withdrawal process at the point IUP receives written notification of his/her intent to withdraw or the date he/she was electronically removed from all courses.

A student who has been approved to withdraw from courses will forfeit a portion of the semester fees in accordance with the following schedule:

A student will be charged a full week of tuition and fees for any partial week of enrollment.   Advance deposit payments, Installment Payment Enrollment Fee, and Placement Testing fees are not refundable.  The Provost’s Office will determine the official start of classes for each semester.

  Spring 2007-50 Refund Dates and Percentages can be found by clicking here.

III.     Financial Aid Policy for Students Totally Withdrawing From the Current Semester 

Refunds for students receiving financial assistance from scholarships, loans and/or grants will be returned to the source of aid in accordance with the provisions prescribed by the funding source.  Students receiving Federal Title IV aid (PELL, Stafford Loans, Perkins Loans, SEOG, Plus Loans) will have aid awards reduced to an amount of financial aid earned as of their documented last date of attendance.  The amount of aid earned is determined by a formula established by the Federal Government.  A student with Title IV aid who does not officially withdraw through the Advising and Testing Office (undergraduate) or the Graduate School and Research Office (graduate) will be assumed to have earned 50% of his/her financial aid for the semester and will be charged a minimum of 50% of the semester charges.  A student whose documented last date of attendance is after the ninth week (60% of the semester) will be assumed to have earned all of his/her disbursed financial aid for the semester.   A student is considered to have begun the withdrawal process at the point IUP receives written notification of his/her intent to withdraw or the date he/she was electronically removed from all their courses.

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An individual course reduction is a reduction in class load, but not total withdrawal from the university.  Example:  a student who registers for three courses and then drops one or two classes but continues with the other class or classes. Individual course reductions are limited to five withdrawals during a student’s academic career at IUP, unless it is “dropped” during the official drop/add period

Students who reduce their class load after the first day of classes will be subject to the same tuition and fee assessment as outlined in Section II.

V.      Termination of Residence Hall or Dining Service Contract

A.  Residence Hall Termination – Release from a Residence Hall Housing License Agreement is not granted except under the conditions outlined in the Residence Hall Housing License Agreement.  Any student who submits a written request to the Office of Housing and Residence Life and meets the conditions for release through the first day of classes, will be assessed no forfeiture and will receive a 100% reduction of the room fee, less applicable advance deposit.  A student who totally withdraws from the university after the first day of classes or who requests in writing to terminate the Residence Hall Housing License Agreement and is granted a contract release will be granted a reduction in residence hall charges in accordance with the schedule outlined in Section II.

B.  Dining Service Termination – A student who requests in writing and is released from his/her Dining Service Agreement by the Office of Housing and Residence Life through the first day of classes, will be assessed no forfeiture and will receive a 100% reduction of dining service fees.  A student who totally withdraws from the university after the first day of classes or who requests in writing to terminate his/her university Dining Service Agreement and is granted a contract release, will receive a reduction in dining service charges in accordance with the schedule outlined in Section II.

A student who uses the university residence halls or dining services prior to the end of the first day of classes and then cancels will forfeit an amount equal to the number of days of service received plus the full amount of the advance deposit payment.

Cancellation of semester block dining plans will result in forfeiture of the fees in the manner identified above or of fees equal to the actual meals eaten, whichever is greater.

VI.       Other Provisions                                                                                               -- top of page --

Formal withdrawal procedures must be initiated through the Advising and Testing Center (undergraduates) or The Graduate School and Research (graduates) at the point of withdrawal. Dropping courses via the web does not establish official withdrawal from the university.  The official withdrawal date will be based upon the student’s documented last date of attendance.  A written and dated notice is required by the student or student’s family in special circumstances, such as sickness, within 30 days of the student’s withdrawal. 

Students who are suspended from classes, residence halls, and/or dining services will receive a reduction of tuition and fees in accordance with the schedule as outlined under section II.

The Advising and Testing Center (for undergraduate students) and The Graduate School and Research Office (for graduate students) may request exceptions to these policies through the Office of the Bursar when circumstances justify it.  Example:  death or extreme medical conditions.

Student Military Reservists or members of the National Guard who are ordered to active military service by the President of the United States, will receive a full reduction in tuition.  Other fees will be pro-rated.

Examples of refund calculations are available in the Office of the Bursar, main lobby counter in Clark Hall.  The Office of the Bursar is responsible for administering the refund policy.  Students may appeal the decision rendered by contacting the Bursar, 724-357-2207.

Summer 2007

The university employs faculty, assigns residence hall space, and arranges for dining services in advance of each term based on the number of students who plan to enroll.  A student who withdraws from the university creates vacancies that may not be filled, and incurs obligations for compensation and services that must be honored. 

The refund policy at Indiana University of Pennsylvania applies to all students enrolled in programs for credit at the university, its branches, the Regional Police Academy and the Academy of Culinary Arts, both full and part-time. 

Because of the variety of scheduling offerings during the summer, the university has developed refund assessment amounts applicable to the period that each course is offered (please refer to Summer Refund Policy).  The Provost Office will determine the official start and end date of each course.  Students will forfeit charges according to the schedule for the period in which the course is offered.

Formal total university withdrawal procedures must be initiated through the Advising and Testing Center (undergraduates) or the Graduate School and Research (graduates) at the point of withdrawal.  Students who are suspended from classes, residence halls, and/or dining service will receive a reduction of fees in accordance with the applicable refund schedule.  Students whose credits drop below half-time (6 credits undergraduate or 4.5 credits graduate) are not entitled to financial aid awards.

Financial Aid Refunds

Students whose financial aid is in excess of charges will have two options for receipt of financial aid refunds: 

     1.  The first option is direct deposit into the checking or savings account,
     2.  The second option is to have the refund mailed to your mailing address.  

Authorization agreements for direct deposit can be picked up at the Office of the Bursar located in Clark Hall and are located on the Web.  This authorization will remain in effect for the current academic year only.

If you are having your refund mailed, please check your mailing address on URSA.  Remember by changing this address important future correspondence from IUP will also be sent to this address.

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